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Pivot table calculations by cell color

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#1 winner49r



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Posted 25 February 2017 - 10:21 PM

I was asked if a table with colored rows can be summarized by % to grand totals off the color cells themselves.  We know Excel can sort by color so can Excel take color as a source of pivoting against?  I attached a sample file in which I added two columns in order to pivot against color as a number will represent the color.  Color as a data source?

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#2 Jonathan


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Posted 27 February 2017 - 01:05 PM

Hi winner49r,


The color of a cell cannot be extracted into a formula, so you cannot treat formatting as data. However, your example contains a column with the words Yellow, Red, Blue and Green. You could use this column as the basis for your pivot table calculations and then use conditional formatting to apply the appropriate colors to the rows.


You can see how to use conditional formatting in the video lesson: Essential Skills Lesson 4-15 Use simple conditional formatting.


Whenever you find yourself in this kind of situation, the solution is almost always to use conditional formatting to color your rows and use the data itself for your calculations.


I hope this is the answer you were looking for, but please feel free to reply if you need any more help with this.

Jonathan is part of the professional team who answer Excel-related questions posted on the ExcelCentral.com forums.
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